Adjusting Inventory Levels

Single Product Inventory Adjustment Box

When you are looking to quickly adjust the inventory level of a single product, the Inventory Adjustment Box in the Product Page is the best place to go.  It will allow you to easily change the inventory of a single product without all the additional settings and options of the Inventory Adjustment Worksheet.

To get to the Inventory Adjustment Box for a specific product, start by navigating to the dispensary where your product is located.

Click on the Dispensary item in the main navigation menu

Click on the Dispensary item in the main navigation menu

 

Once in the proper dispensary, go to the Product List page by clicking on the Products menu, and then Product List.

Click on the Product List option in the Product menu of the Dispensary

Click on the Product List option in the Product menu of the Dispensary

 

Once you are viewing the product list, locate your product using the search options on the Product Options Bar to the left of the Product List.  Once you have located the product, click on the Edit button in the right-most column of the Product List.  This will take you to the Product Page for that specific product.

Click on the edit icon to go to the Product Page for that specific product.

Click on the edit icon to go to the Product Page for that specific product.

 

Once in the product page, you’ll find the Inventory Adjustment Box at the top right of the page.  This where you can adjust the inventory for a specific product.

You can use the Inventory Adjustment Box to quickly adjust the inventory level for a specific product.

You can use the Inventory Adjustment Box to quickly adjust the inventory level for a specific product.

 

Adjustment / Count: This field is used to make your adjustment.  If you add a ‘+’ sign in front of the number, it means that you want to increase the inventory by a specific amount.  If you include a ‘-‘ sign, it will decrease the inventory by a specific amount.  If you do not put any sign, then you will be indicating an actual physical count, not an adjustment.  In this case, the system will calculate the adjustment.  For example:

  • +10 means that you want to increase your inventory by 10.
  • -10 means that you want to decrease your inventory by 10.
  • 10 means that your current inventory is exactly 10.  OutSmart will calculate the appropriate adjustment required to bring your inventory to 10 items.

Date:  Select the date which will apply to all the adjustments you are making on this worksheet.

Reason: You can specify the Reason here as needed to suit a specific adjustment.

 

If you want to make adjustments to several products at the same time, the Inventory Adjustment Worksheet would be the better place to go.

Inventory Adjustment Worksheet

The Inventory Adjustment Worksheet allows you to keep track of fluctuations in your inventory counts that are based on events other than sales and purchases.  For example, you may want to create an inventory adjustment if a product expires and must be disposed of.  Other possibilities include theft, breakage, loss, etc.

Although most of the time inventory adjustments are used to decrease your inventory, in some cases they can be used to increase your inventory.  Opening Balance adjustments, for example, are intended to record your starting inventory counts.  This is mostly used when you first start using the OutSmart Dispensary.  Doing a physical inventory count can also possibly increase your inventory, although when you end up with more items on the shelf than you are supposed to have, you may want to run a Product Sales Report to identify any potential error in your Customer Invoices.

The Inventory Adjustment Worksheet is useful if you are looking to adjust several products at the same time, or if you want to see a history of adjustments for a specific day.  If you are interested in quickly adjusting the inventory for only a single product, accessing the Inventory Adjustment Box in the Product Page might be a better place to go.

Accessing Inventory Adjustment Worksheet

The Inventory Adjustment Worksheet is accessed from the OutSmart Dispensary top navigation menu.  Click on Products to open the product menu, then click on Inventory Adjustment Worksheet.

Click on Inventory Adjustment to get to the worksheet.

Click on Inventory Adjustment to get to the worksheet.

Inventory Adjustment Worksheet Interface

All adjustments to your inventory are grouped by day.  A worksheet is simply a list of all the adjustments that were made on a particular day, not including changes to inventory caused by Customer Invoices and Purchase Orders.

The screenshot of the adjustments interface below is numbered, with related descriptions below.

Map of the Inventory Adjustment Worksheet interface.

Map of the Inventory Adjustment Worksheet interface.

 

  1. Dispensary Selection:  Select the dispensary for which you will be making your adjustments.
  2. Date:  Select the date which will apply to all the adjustments you are making on this worksheet.
  3. Default Reason: Select the default reason for the adjustments on this worksheet.  This default reason will be applied to all adjustments on the worksheet, however you can alter then manually using the list labeled Reason (5) in the worksheet.
  4. Product:  Select the product from your dispensary for which you are making the adjustment.
  5. Reason: You can modify the Default Reason here as needed to suit a specific adjustment.
  6. Current Amount: This is an indication of the current amount of the product in stock before the specific adjustment you will be making in (7).
  7. Adjustment / Count: This field is used to make your adjustment.  If you add a ‘+’ sign in front of the number, it means that you want to increase the inventory by a specific amount.  If you include a ‘-‘ sign, it will decrease the inventory by a specific amount.  If you do not put any sign, then you will be indicating an actual physical count, not an adjustment.  In this case, the system will calculate the adjustment and show it to you in the filed marked (8) in the map above.  For example:
    • +10 means that you want to increase your inventory by 10.
    • -10 means that you want to decrease your inventory by 10.
    • 10 means that your current inventory is exactly 10.  OutSmart will calculate the appropriate adjustment required to bring your inventory to 10 items.
  8. Actual Adjustment:  The is the actual inventory adjustment that will be recorded in the system when you save the worksheet.  If you indicated a ‘+’ or ‘-‘ in front of your adjustment, then this Actual Adjustment field will mirror exactly what your adjustment was.  If instead you used a number without a sign, then this field will show you the calculated adjustment that must be made to your current inventory to make it match the number you entered in the Adjustment/Count field.
  9. Amount After Adjustment: This is the resulting inventory count immediately after the adjustment made on that specific line.

In addition to the above elements, you can click the blue ‘+’ button under a product to add another product to your worksheet, and you can click the blue ‘+’ button under the Reason column to add another adjustment for the same product.  The red ‘-‘ button to the far right will delete an adjustment line.

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